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Data Retention Policy

Purpose: To guide all barristers and chambers on good practice in data retention policy and practice
Scope of application: All practising barristers
Issued by: The Information Technology Panel
First reviewed: 01/01/2017
Last reviewed: 01/10/2019
Status and effect: Please see the notice at end of this document. This is not “guidance” for the purposes of the BSB Handbook I6.4.

Many barristers retain information from old cases. Much of it is stored on computers. This information could be leaked in the event of a cyber attack on a Chambers server or a personal computer, or if data was left on an old PC after disposal. Such a leak would be likely to be professionally embarrassing if it became known to current, former or future clients.


Download: Data Retention Policy:

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This document has been prepared by the Bar Council to assist barristers on matters of IT. It is not “guidance” for the purposes of the BSB Handbook I6.4, and neither the BSB nor bodies regulating information security, nor the Legal Ombudsman is bound by any views or advice expressed in it. It does not comprise – and cannot be relied on as giving – legal advice. It has been prepared in good faith, but neither the Bar Council nor any of the individuals responsible for or involved in its preparation accept any responsibility or liability for anything done in reliance on it. For fuller information as to the status and effect of this document, please see here.

This is a generic policy on the use of information technology. It should not be used before being reviewed and amended to cover the specific circumstances of any particular individual or chambers. The policy refers to other policies which chambers should have in place (e.g. an anti-harassment policy). The policy does not cover disciplinary procedures which might arise as a result of breach of the policy, which should be added to this policy or dealt with separately.This policy was drafted in January 2017 and updated in July 2019. Chambers should regularly review their policies email policy to take account of legislative change, developments in best practice and the relevant sections of the BSB Handbook.

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